How It Works
From document upload to actionable insights in minutes
The Big Picture
SchoolQualityReview.ai uses advanced AI to analyze your school's documents against quality indicators, then generates comprehensive reports with specific evidence and actionable recommendations.
Upload Documents
AI Analysis
Generate Report
Take Action
Upload Your Documents
Start by uploading your school's existing documentation. We support all common formats and can extract content from text, images, charts, and diagrams.
Supported Formats
- 📕 PDF — Reports, handbooks, policies
- 📘 Word (.docx) — Plans, procedures, meeting notes
- 📗 PowerPoint (.pptx) — Presentations, training materials
- 📙 Excel (.xlsx) — Data reports, tracking sheets
What We Extract
- 📝 All text content
- 📊 Charts and graphs (with AI descriptions)
- 🖼️ Images and diagrams (with AI descriptions)
- 📋 Tables and structured data
Pro tip: Upload everything you have—strategic plans, board reports, curriculum documents, professional development records, assessment data, and more. The more documents you provide, the more comprehensive your analysis will be.
AI Document Processing
Once uploaded, our AI processes each document through multiple stages to extract and understand all the content—including visual elements that traditional systems miss.
Content Extraction
We extract all text, tables, and metadata from your documents while preserving structure and context.
Visual Analysis
Charts, graphs, diagrams, and images are analyzed by AI vision models that describe their content in detail. A pie chart becomes "Budget allocation: 45% instruction, 25% facilities, 20% administration, 10% technology."
Markdown Conversion
Everything is converted to clean, structured markdown that preserves headings, lists, tables, and the logical flow of your documents.
Processing time: Most documents are processed within 1-2 minutes. Large documents or those with many images may take slightly longer.
Quality Indicator Assessment
Each document is assessed against your organization's quality indicators. Our AI identifies relevant evidence and scores how well your documentation demonstrates each quality standard.
For Each Document × Indicator Pair:
Relevance Score
How relevant is this document to this indicator?
Evidence Extraction
Which passages support this indicator?
Quality Score
How well does this demonstrate the standard?
This creates a detailed matrix of document-indicator assessments. When you have 20 documents and 50 indicators, that's up to 1,000 individual assessments—all performed automatically by our AI.
Report Generation
When you request a report, our AI aggregates all assessments for your school and generates a comprehensive performance report with analysis and recommendations.
Indicator Analysis
For each indicator, we aggregate scores across all relevant documents, identify your strengths, and highlight areas for improvement—all backed by specific evidence from your documents.
Executive Summary
A professionally written overview of your school's performance, highlighting key strengths, critical areas needing attention, and your overall compliance status.
Actionable Recommendations
5-7 specific, prioritized recommendations based on your assessment results. Each recommendation addresses critical gaps while building on your existing strengths.
Report generation takes 2-5 minutes depending on the number of documents and indicators. You'll receive an email notification when your report is ready.
What You Get
In Your Report
- ✓ Overall performance score
- ✓ Documentation coverage percentage
- ✓ Executive summary
- ✓ Indicator-by-indicator breakdown
- ✓ Specific evidence quotes from your documents
- ✓ Strengths for each indicator
- ✓ Areas for improvement
- ✓ Prioritized recommendations
Compliance Status
Learn More
Ready to see your school's performance analysis?